Document the work. Approve it. Bill it.
Installers, underground crews, and contractors document their work in the field — with an admin approval step and your choice of billing: report-only, billable items, or reverse invoicing.
From the trench to the ledger.
Everything between “job done” and “job paid” — captured once, in the field.
Field-first reporting
Crews document each job at the door or in the trench — items used, footage, notes — in minutes, from any phone.
Photo evidence
Before/after photos attached to every report. When a dispute comes six months later, the proof is one search away.
Admin approvals
Nothing gets billed that wasn’t approved. Approve, reject with notes, or request changes — with a full history.
Billable line items
Turn approved work into priced line items with your rates — per job, per crew, per item type.
Reverse invoicing
You approve the work; the system generates the payable statement. No more chasing crews for invoices.
Per-job billing modes
Report-only, billable, or reverse invoice — chosen per job, so one platform fits every arrangement you run.
Everything stored & searchable
Reports, photos, and approvals in one place — scoped by company, crew, and job, with role-based access.
PDF export
Hand a clean, branded PDF of any report or statement to clients, auditors, or municipalities.
Your data, exportable
Everything you put into Hodor Vault comes back out — export your records and documents whenever you need them.
Three steps from field to paid.
Document
The crew fills a structured job form on site — items, quantities, footage, photos. No paperwork makes it back to the truck.
Approve
Admins review submissions against the job. Approve it, bounce it back with notes, or flag items — every decision logged.
Bill
Approved items become billable lines or a reverse invoice, exported as a clean PDF or flowing into your other systems.
Built to be trusted with your data.
Reliability isn't a feature you bolt on — it's the foundation. Your records are encrypted, isolated, and handled around U.S. privacy standards.
Encrypted in transit, backed up on a schedule
Every connection is served over HTTPS, we host on infrastructure that encrypts data at rest, and databases are backed up on a schedule.
Role-based access
Fine-grained roles and per-user permissions — everyone sees exactly what they should, and nothing more.
Per-organization access control
Every query is scoped to the organization that owns the record, so people only reach their own company's data.
U.S.-hosted, U.S.-focused
We build for U.S. operations, host with U.S.-headquartered providers, and work to U.S. privacy standards including California's CCPA.
Hodor Solutions is a U.S. company, and your data is stored and processed in the United States. Here's who we're built to serve — and where we're headed next.
Trust & compliance →Fair, simple pricing.
Priced per plan, shaped around how contractors actually bill. Each plan includes a user, project and storage allowance.
No user minimum · Month-to-month · $0 setup fee
Starter
One crew or a small shop getting its documentation off paper.
$149/ mo
- Up to 10 users
- Up to 10 projects
- 50 GB of report and photo storage
- Structured field reports with photo evidence
- Admin review & approval
Growth
Several crews and subcontractors, with review and reverse-invoicing.
$349/ mo
- Up to 30 users
- Up to 40 projects
- 250 GB of report and photo storage
- Structured field reports with photo evidence
- Admin review & approval
Scale
Multi-region operations with heavy media and long retention.
$749/ mo
- Up to 100 users
- Up to 150 projects
- 1024 GB of report and photo storage
- Structured field reports with photo evidence
- Admin review & approval
Enterprise
Unlimited, with the retention, residency and support terms written into the contract.
Custom
- Unlimited users, projects and storage
- Retention, residency and support written into the contract
What else affects the price
- Storage is included up to the amount shown on each plan (Starter 50 GB · Growth 250 GB · Scale 1024 GB). It is not unlimited.
- Priced per plan, not per user — the user count is an included allowance, not a per-seat charge.
Questions, answered.
What kinds of crews use Hodor Vault?+
Fiber installers, underground/civil crews, electricians, and service contractors — anyone whose field work needs to be documented, approved, and often billed line-by-line.
What is reverse invoicing?+
Instead of the crew invoicing you, you approve their documented work and the system generates the payable statement from the approved items — one source of truth, no invoice ping-pong.
Can I use it just for documentation, without billing?+
Yes — report-only mode captures the work, photos, and approvals with no money involved. Turn billing on per job when you need it.
How do approvals work?+
Crews submit structured reports; admins approve, reject with notes, or request changes. Only approved work flows into billing.
Does it connect to the rest of Hodor?+
Hodor Vault is a standalone product with an API you can build against. We are not advertising integrations with other Hodor products until they are built and supported.
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Stop chasing paperwork from the field.
Book a 30-minute demo. We'll map it to how your team actually works in the field — no slides, just the product.